Property Management Trust Accounting
The chart of accounts your trust ledger deserves
A standardized, software-agnostic chart of accounts built specifically for property management trust accounting — with conversion guides for every major platform.
NARPM Trust Chart of Accounts
Standard
Operating Accounts
1000 | Trust Bank Account | Asset |
1010 | Owner Reserve Fund | Asset |
1020 | Security Deposit Holding | Asset |
Liability Accounts
2000 | Owner Funds Held | Liability |
2010 | Tenant Security Deposits | Liability |
Produced by
&
Presented by
Conversion guides available for
What’s included
Why we built it
From the creators of the NARPM Accounting Standards
The NARPM Accounting Standards (NAS), released in 2018, brought clarity to PM corporate accounting. But trust accounting — the financial layer inside AppFolio, Buildium, RentVine, and similar systems — was left without a standard. Default charts of accounts are sparse. Most PMs fall back on IRS Schedule E, which helps with compliance but does little for operational insight. The NARPM Trust COA fixes that.
01
No default structure existed
Every PM system ships with a bare-bones COA, leaving firms to figure it out alone — with no industry guidance on what actually matters.
02
Compliance ≠ insight
Schedule E keeps you compliant, but it won’t tell you where your operational bottlenecks are or how to drive performance across your portfolio.
03
A bridge to the NAS
The Trust COA connects seamlessly to the NARPM Accounting Standards, creating a coherent system from corporate accounting down to the property level.
Get the document
Download the NARPM Trust COA
Free to download. Fill out the form below and we’ll send it straight to your inbox.
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No spam. Just the document.
Who’s using it
Property managers already on the standard
These firms have adopted the NARPM Trust COA across their portfolios.
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Part of a bigger system
Connected to the NARPM Accounting Standards
The Trust COA was designed to work alongside the NAS — giving you a coherent, connected accounting system from the corporate level down to individual properties.
Common questions
FAQ
Is this free?
Yes. The NARPM Trust COA is free to download. Fill out the form above and it will be sent to your inbox immediately.
Which software does it work with?
The Trust COA is software-agnostic — it was designed to be implemented in any property management platform. We currently offer a conversion guide for RentVine, with AppFolio and Buildium coming soon.
Do I need the NARPM Accounting Standards first?
No. The Trust COA stands on its own and provides immediate value. That said, the two systems are designed to work together, and using both gives you the most complete picture of your business.
Will switching COAs disrupt our current data?
Migration requires careful planning, which is why we created both the conversion guides and the conversion service. The guides walk you through the process software by software, and our team can handle the migration for you if preferred.