Property Management Trust Accounting

Introducing the NARPM® Trust Chart of Accounts

From the creators of the NARPM® Accounting Standards, comes the new NARPM® Trust Accounting Chart of Accounts.

Get the Standard →
NARPM® Trust Chart of Accounts Standard
Operating Accounts
1000Operating Trust BankAsset
1010Security Deposit Trust BankAsset
1020Undeposited FundsAsset
Liability Accounts
2000Owner PayableLiability
2010Security Deposits PayableLiability
Produced by ProfitCoach & Crane
Presented by NARPM®
What's included
What's included in the NARPM® Trust Chart of Accounts
The Standard Document
A complete, annotated chart of accounts for property management trust accounting.
Conversion Guides
Step-by-step mapping guide for Rentvine, with Buildium and Rent Manager coming soon.
Why we built it
From the creators of the NARPM® Accounting Standards

The NARPM® Accounting Standards (NAS), released in 2018, brought clarity to PM corporate accounting. But trust accounting — the financial layer inside Rentvine, Buildium, Rent Manager, and similar systems — was left without a standard. Most PMs fall back on IRS Schedule E, which helps with compliance but does little for operational insight.

The NARPM® Trust COA fixes that.

01
No standard default existed

Every PM system ships with their own default COA, leaving the industry without a standard default or industry guidance on what matters.

02
Compliance ≠ insight

Schedule E keeps you compliant, but it won't tell you where your operational bottlenecks are or how to drive performance across your portfolio.

03
A bridge to the NAS

The Trust COA connects seamlessly to the NARPM® Accounting Standards, creating a coherent system from corporate accounting down to the property level.

Get the Standard
Download the NARPM® Trust COA

The NARPM® Trust Chart of Accounts is available to NARPM® members after launching live at Broker Owner.

Access on NARPM.org →

Not a member yet? Join NARPM® to get access.

Part of a bigger system
Connected to the NARPM® Accounting Standards

The NARPM® Trust Chart of Accounts was designed to work alongside the NARPM® Accounting Standards — giving you a coherent, connected accounting system from the corporate level down to individual properties.

NARPM® Accounting Standards

The corporate-level accounting framework for property management companies — released in 2018, covering how to measure and understand your business performance.

NARPM® Trust Chart of Accounts

The property-level accounting framework — a standard chart of accounts for trust accounting in your property management software, aligned to the NARPM® Accounting Standards.

Unified reporting

With both in place, you can connect corporate performance metrics to property-level data for a complete picture of your business.

Built for what's next

The structure creates a foundation for benchmarking, AI-powered analysis, and portfolio-level insight as the industry evolves.

Common questions
FAQ
Is this free?
Yes. The NARPM® Trust COA is free to download.
Which software does it work with?
The Trust COA is software-agnostic — it was designed to be implemented in any property management platform. We currently offer a conversion guide for Rentvine, with Buildium and Rent Manager coming soon.
Do I need the NARPM® Accounting Standards first?
No. The Trust COA stands on its own and provides immediate value. That said, the two systems are designed to work together, and using both gives you the most complete picture of your business.
Will switching COAs disrupt our current data?
Migration requires careful planning, which is why we created the conversion guides. The guides walk you through the process software by software.